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New project management tools are coming!

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We're really pleased to announce that we will be updating our project management tools (and process) for CI organizations and employees that request minor and major projects from the Division of Technology & Communication (T&C).

In spring 2014, we entered into a partnership with TeamDynamix, a leader in project management and IT service management solutions for higher education, to begin implementation of a new project and portfolio management information system for T&C.

This new system will provide simpler, more streamlined approach for tracking, reporting, analyzing, editing, communicating, and archiving technology projects. The tool has some great features for project communication and collaboration: routing workflows for request approval, built-in chat and discussion forums, a knowledgebase, document repositories, and reporting dashboards, to name a few. In addition, users will be able to access TeamDynamix through single-sign-on via MyCI, or even add comments to project communications automatically via email. 


This week, TeamDynamix is on-site visiting with T&C managers and staff to provide initial system configuration and training. The implementation team is making great progress and learning the in's and outs of the system flow. 

Within the next several days we should have a draft of the start-to-finish project flow completed, from request to charter to planning/execution to closure, which is really exciting! There's so much to learn, and so many capabilities and options; in some ways it's been like drinking from a firehose. There’s still a lot of other detail to be finished, but it’s all coming together. We still need to tackle creation of our remaining user base (all CI employees), and migrating our open projects and requests to the system. 

We will begin to roll-out the system in August to T&C employees, followed by a wider roll-out for campus organizations and employees in fall 2014. 

Please contact Peter Mosinskis at peter.mosinskis@csuci.edu with any further questions. 



Project portfolio report

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We have now published a report which provides an overview of the entire portfolio of A&IT projects. 


You can download this month's Project Portfolio Report in PDF format from the A&IT Projects web site. To view, you'll need to install Adobe Acrobat Reader.

The current plan is to update and publish this report monthly on the A&IT Projects web site. 

Project portfolio update

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Happy New Year! Classes have begun again, and we've  accomplished a lot over the break:

  1. We've actively been updating our project portfolio web site in SharePoint. At our latest revision, we have 31 active projects. All of the active projects which met our initial project criteria now have Project Charters, created per our Project Intake process. 
  2. We created a new "Parking Lot" area in Sharepoint, to maintain a list of submitted requests and ideas that have not yet become projects. We have 9 potential projects listed in the Parking Lot so far. 
  3. A draft of the A&IT Business Process for Project Planning (Phase 2 of the A&IT project management process) has been submitted to the A&IT management team for review and feedback. 
  4. As of 1/27/2011, the Application Support Group, Academic Technology Group, and Infrastructure Group in the division have received training on how to use Freshbooks, which we have adopted as a means to track time on task for both projects and cost-recovery activities. Each staff member in A&IT now has a Freshbooks account, which they can use to track their time. 
  5. A project for the development of a project portfolio management (PPM) program was created and chartered to encompass all of the PPM activities that will be performed during this year...including this blog!
In the coming weeks, here's what's coming:
  1. we'll begin publishing our list of active projects on the A&IT Projects web site on a regular basis (probably monthly for now)
  2. A draft of the business process for Project Execution & Monitoring (Phase 3 of our project process) will be completed and sent to A&IT management for review. 
  3. our first reports from Freshbooks will be created and submitted to A&IT management for review
  4. Development will begin on narrated presentations regarding our project planning & project execution phases. 
Looks like it will be an exciting year of project development in A&IT, despite our difficult budgetary outlook.