Archive for February 2011

Project portfolio report

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We have now published a report which provides an overview of the entire portfolio of A&IT projects. 


You can download this month's Project Portfolio Report in PDF format from the A&IT Projects web site. To view, you'll need to install Adobe Acrobat Reader.

The current plan is to update and publish this report monthly on the A&IT Projects web site. 

Project portfolio update

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Happy New Year! Classes have begun again, and we've  accomplished a lot over the break:

  1. We've actively been updating our project portfolio web site in SharePoint. At our latest revision, we have 31 active projects. All of the active projects which met our initial project criteria now have Project Charters, created per our Project Intake process. 
  2. We created a new "Parking Lot" area in Sharepoint, to maintain a list of submitted requests and ideas that have not yet become projects. We have 9 potential projects listed in the Parking Lot so far. 
  3. A draft of the A&IT Business Process for Project Planning (Phase 2 of the A&IT project management process) has been submitted to the A&IT management team for review and feedback. 
  4. As of 1/27/2011, the Application Support Group, Academic Technology Group, and Infrastructure Group in the division have received training on how to use Freshbooks, which we have adopted as a means to track time on task for both projects and cost-recovery activities. Each staff member in A&IT now has a Freshbooks account, which they can use to track their time. 
  5. A project for the development of a project portfolio management (PPM) program was created and chartered to encompass all of the PPM activities that will be performed during this year...including this blog!
In the coming weeks, here's what's coming:
  1. we'll begin publishing our list of active projects on the A&IT Projects web site on a regular basis (probably monthly for now)
  2. A draft of the business process for Project Execution & Monitoring (Phase 3 of our project process) will be completed and sent to A&IT management for review. 
  3. our first reports from Freshbooks will be created and submitted to A&IT management for review
  4. Development will begin on narrated presentations regarding our project planning & project execution phases. 
Looks like it will be an exciting year of project development in A&IT, despite our difficult budgetary outlook.